Member Code of Conduct & Ethics
The AEF is committed to ethical practices. The level of public trust AEF members seek, as we serve the public good, means we have taken on a special obligation to operate ethically.
Introduction:
At the Alberta Equestrian Federation Society (AEF), we are committed to upholding the highest standards of ethical conduct and safety in all aspects of our work, especially concerning sports, recreational, and physical activities. The AEF consists of members, volunteers, staff, and the board of directors – we all share ownership and represent the organization. This Code of Ethics and Conduct serves as a guide for us, collectively, to ensure that our actions align with our mission and values. By adhering to this code, we can maintain the trust and confidence of the communities we serve. The Code applies to all AEF members and is referred to in the AEF Bylaws (Part 2, Section 1).
1. Integrity and Honesty:
We will act with integrity and honesty in all of our dealings, maintaining transparency and accountability in our actions, particularly when it comes to sports, recreation, and physical activities. We will provide accurate and truthful information to our stakeholders, avoiding misrepresentation or deception.
2. Mission-Driven Focus:
Our primary commitment is to our mission and the communities we serve. We will prioritize their safety and well-being above all else and avoid conflicts of interest that may compromise the organization's mission.
3. Safe Sport and Child Protection:
We are committed to creating a safe and nurturing environment for all participants in our programs, especially children and vulnerable individuals. We will adhere to the highest standards of safe sport practices, including background checks, appropriate supervision, and mandatory reporting of any suspected abuse or misconduct.
4. Accountability and Stewardship:
We will be responsible stewards of the resources entrusted to us. This includes financial resources, human resources, and/or facilities we manage. We will ensure that all resources are used efficiently and responsibly.
5. Respect and Inclusivity:
We will treat all individuals involved in sports, recreation, and physical activities with respect, fairness, and dignity, regardless of their background, race, ethnicity, gender, sexual orientation, religion, or abilities. We will foster an inclusive and welcoming environment where diversity is valued and celebrated.
6. Confidentiality:
We will maintain the confidentiality of sensitive information and data related to our activities, respecting the privacy rights of individuals and organizations we work with. We will use confidential information solely for the purposes of safe sport and program administration as required.
7. Legal Compliance:
We will comply with all applicable laws, regulations, and industry standards related to the Societies Act, sports, recreation and especially those concerning child protection and safe sport practices. We will ensure that our activities and operations are conducted in accordance with the law and immediately report any illegal or unethical behavior.
8. Conflict of Interest:
We will identify and disclose any potential conflicts of interest that may arise in the course of our related work. We will take appropriate measures to manage and mitigate conflicts to ensure that decisions are made in the best interests of the organization and the safety and well-being of participants.
9. Social Responsibility:
We will actively engage with the communities we serve, striving to make a positive impact through activities and opportunities. We will seek partnerships and collaborations that align with our mission, values, and commitment to safe sport practices.
Code of Conduct:
1. Respectful Behavior:
We will treat all individuals with respect, courtesy, and professionalism. We will refrain from any form of discrimination, harassment, or disrespectful behavior.
2. Professionalism:
We will conduct ourselves in a professional manner at all times, demonstrating a commitment to the organization's mission and values.
3. Compliance with Laws and Policies:
We will adhere to all applicable laws, regulations, and organizational policies. We will not engage in any illegal activities or behaviours that violate the organization's policies or Code of Conduct.
4. Conflict Resolution:
We will seek to resolve conflicts and disagreements in a constructive and respectful manner, promoting open communication and cooperation. We will refrain from engaging in any hostile or confrontational behavior.
5. Confidentiality and Data Privacy:
We will respect the confidentiality of sensitive information and data. We will not disclose or misuse confidential information, including personal or financial data.
6. Responsible Use of Resources:
We will use the organization's resources, including time, equipment, and materials, responsibly and efficiently, avoiding waste or misuse.
7. Social Media and Online Conduct:
We will be mindful of our online presence and conduct ourselves professionally and respectfully on online platforms, refraining from harmful or inappropriate behaviour.
Statement of Principles – Horse Welfare
1. AEF requires adherence to humane treatment of horses in all activities under its jurisdiction.
2. All participants shall be bound by the EC Horse Welfare Code of Conduct.
3. AEF is committed to:
a) upholding the welfare of the horse, regardless of monetary value, as a primary consideration in all activities;
b) requiring that horses be treated with kindness, respect, and the compassion that they deserve, and that they never be subjected to maltreatment;
c) ensuring that owners, trainers, and exhibitors and their agents exercise appropriate care and responsibility in the handling, treatment, and transportation of their horses, as well as horses placed in their care for any purpose;
d) providing for the continuous wellbeing of the horse by encouraging routine inspection and consultation with health care professionals and competition officials to achieve the highest possible standards of nutrition, health, comfort, and safety;
e) continuing to support scientific studies on equine health and welfare;
f) requiring owners, trainers, and exhibitors to know and follow their sanctioning organization’s rules, and to work within industry regulations in all equestrian competitions; and,
g) reviewing, revising, and developing competition rules and regulations that protect the welfare of the horse.
Enforcement and Reporting:
Any violations of this Code of Ethics and Code of Conduct, especially those related to safe sport and child protection, should be reported promptly to the Alberta Equestrian Federation board of directors or the designated ethics committee. Violations may result in disciplinary actions, up to and including termination of affiliation with the organization.
This Code of Ethics and Code of Conduct is a living document and may be updated as needed to reflect changes in the nonprofit's operations, regulations, or ethical standards, particularly in the context of safe sport and child protection. All representatives, including board members, staff, volunteers, members and other stakeholders, are expected to review and acknowledge their commitment to this code.