Governance & Policies

The AEF bylaws serve as the guiding principles of our corporation, playing a pivotal role in delineating our mission and orchestrating the intricate day-to-day operations of our business. Crafted by the esteemed board of directors and ratified by our association’s members, these bylaws represent the cornerstone of our organizational governance.

The AEF’s strategic plans serve as a dynamic framework, guiding the alignment of priorities, goals, and the concentration of energy and resources. This concerted effort enhances operational strength, fostering a collaborative environment where employees, the board, and other stakeholders actively pursue shared objectives. Regular assessments and adjustments to these plans reflect the organization’s agility in responding to a dynamic and evolving environment, ensuring a continual alignment with its overarching direction.

Our Annual General Meeting (AGM) is a significant annual gathering where both our esteemed members and the board come together. This occasion provides members with the chance to engage actively by posing questions to the board, participating in crucial votes on organizational matters, and playing a role in the election of new directors. The AGM serves as a platform for meaningful interactions among members and facilitates a transparent exchange of information. During the meeting, the board meticulously presents the annual report and financial statements, seeking approval from our valued members.

The 2026 AGM will be held held March 5, 2026 via Zoom. 

Click here to view the March 6, 2024 AGM DRAFT meeting minutes.

Our annual reports provide a comprehensive overview of AEF’s activities, financial health, and progress toward strategic goals. They are essential for ensuring transparency, accountability, and keeping stakeholders informed about the impact of our work.

AEF is committed to ensuring safe, ethical, and transparent practices across all areas of our organization. This section provides access to key policies and forms that guide member conduct, governance standards, safe sport, dispute resolution, and participant protection. These documents outline the responsibilities of AEF members, directors, coaches, officials, and volunteers, while also providing clear processes for screening, reporting, and appeals.

Safe Sport at AEF

Safe Sport means creating an environment where everyone in sport is treated with respect, free from abuse, discrimination, and harassment. The AEF is committed to upholding a safe, ethical, and inclusive environment for all members, staff, volunteers, and board. While the Government of Alberta prepares to release new provincial Safe Sport policies, all Safe Sport complaints must currently be directed to Equestrian Canada, the National Sport Organization.

The AEF is committed to maintaining a respectful, safe, and ethical environment for our members, staff, volunteers, and board.

Before filing a complaint, please review the following to understand what AEF can and cannot consider. This ensures that concerns are addressed through the correct process.

Other Concerns

For concerns not related to a Member Code of Ethics and Conduct complaint, members may contact the AEF Board directly.