Governance & Policies

The AEF bylaws serve as the guiding principles of our corporation, playing a pivotal role in delineating our mission and orchestrating the intricate day-to-day operations of our business. Crafted by the esteemed board of directors and ratified by our association’s members, these bylaws represent the cornerstone of our organizational governance.

The AEF’s strategic plans serve as a dynamic framework, guiding the alignment of priorities, goals, and the concentration of energy and resources. This concerted effort enhances operational strength, fostering a collaborative environment where employees, the board, and other stakeholders actively pursue shared objectives. Regular assessments and adjustments to these plans reflect the organization’s agility in responding to a dynamic and evolving environment, ensuring a continual alignment with its overarching direction.

Our Annual General Meeting (AGM) is a significant annual gathering where both our esteemed members and the board come together. This occasion provides members with the chance to engage actively by posing questions to the board, participating in crucial votes on organizational matters, and playing a role in the election of new directors. The AGM serves as a platform for meaningful interactions among members and facilitates a transparent exchange of information. During the meeting, the board meticulously presents the annual report and financial statements, seeking approval from our valued members.

The 2026 AGM will be held held March 26, 2026 via Zoom. 

Click here to view the March 26, 2026 AGM agenda.

Click here to view the March 6, 2025 AGM DRAFT meeting minutes.

Click here to view the 2025 Annual Report.

Our annual reports provide a comprehensive overview of AEF’s activities, financial health, and progress toward strategic goals. They are essential for ensuring transparency, accountability, and keeping stakeholders informed about the impact of our work.

AEF is committed to ensuring safe, ethical, and transparent practices across all areas of our organization. This section provides access to key policies and forms that guide member conduct, governance standards, safe sport, dispute resolution, and participant protection. These documents outline the responsibilities of AEF members, directors, coaches, officials, and volunteers, while also providing clear processes for screening, reporting, and appeals.

AEF is committed to safe, respectful, and ethical sport environments. All Safe Sport concerns are managed through Alberta’s independent system, the Alberta Safe Sport Complaint Mechanism (ABSSCM), which ensures concerns are reviewed confidentially and independently from AEF.

All Safe Sport-related complaints must be submitted through the ABSSCM and are administered by Alberta’s Independent Third Party Mechanism (ITPM), with provincial coordination by the Alberta Sport Leadership Association (ASLA).

The AEF is committed to maintaining a respectful, safe, and ethical environment for members, staff, volunteers, and the board.

To ensure concerns are addressed fairly, consistently, and through the appropriate process, AEF uses clearly defined complaint and reporting pathways. Before submitting a concern, please review the information below.